Hurley Burish and Stanton, SC Attorneys at law

Mediation Submissions – Civil Cases

Author: Attorney Patrick J. Fiedler

Phone: (608) 257-0945

Email: pfiedler@hbslawfirm.com

It’s common knowledge that almost all civil cases resolve prior to trial. Sometimes, the lawyers and parties are able to reach a resolution by direct negotiation. Often, it is necessary to use a mediator. Thus, the importance of an excellent mediation submission is crucial.

The subject matter to be addressed in a submission will necessarily vary depending on the nature of the case – personal injury, business dispute, insurance dispute, employment matter, etc. In almost every case, the following sections will be relevant and should be in your submission:

  • Statement of Facts
  • Issues and Theories of Liability
  • Damages
  • Settlement Negotiations
  • Conclusion

Statement of Facts – This should be a chronological narrative of all facts relevant to the case. Prepare this section as you would your opening statement in a trial. What do you want the jury (or mediator) to focus on? Keep in mind that the length of the statement is not a predictor of the outcome of either a trial or a mediation. Focus on what is important.

Issues and Theories of Liability – How many different viable causes of action are there? What are the elements of each claim that the claimant must prove? (Hint – Reference the applicable jury instructions.) What are the defenses to each claim? Who has the burden of proof, what is it, and does it shift?

Damages – Envision a special verdict. What are the separate categories of damages? Your damages should be itemized. Documents establishing all special damages should have been provided to opposing counsel prior to the mediation. In a PI case, how old is our client and what is his/her life expectancy? Are you seeking actual attorney fees and costs? If so, what is your legal basis – contractual, statutory, administrative code?

Settlement Negotiations – All negotiations prior to the mediation should be included in your submission. Necessary information includes the date the offer/counter-offer was made, who made it, what was the amount offered, did it include any non-monetary items, etc. Oftentimes, the prior settlement discussions set the ceiling and the floor for the beginning of the mediation itself.

Conclusion – Again, the length of this section does not necessarily correspond to the outcome of the mediation. Include any information that will assist the mediator in getting this case resolved. One of the best submissions that I’ve received contained the statement, “The biggest impediment to reaching a resolution will not be the plaintiff but the plaintiff’s wife.” Knowing that ahead of time was very helpful in getting the case settled. Also, will anyone else besides the parties be present at the mediation? If so, who are they and what is their role? Examples include a spouse, adult child or a friend that the party relies upon. Use this section to give the mediator a “lay of the land” relating to the personalities involved. And, how did this case get to mediation? Was it ordered by the court? Or was it suggested by one or both of the lawyers?

Mediator’s Request – Be candid! Your submission is confidential. Make it as objective as you can. No case is a sure thing. Tell me the strengths and weaknesses of your case and of your opponent’s case. When lawyers ask me to mediate, I assume that they want to reach a resolution – I know that I do. Be candid!